"Personal Data" means information which identifies you as well as any information relating to you.
WHAT PERSONAL DATA DO WE COLLECT?
When you visit our Website we may ask you to provide or otherwise collect the following Personal Data about you and your interests:
Depending on the page of the Website you visit, we may ask you to provide details of your name, telephone number, address, email address.
– Draft manuscripts, scripts, showreels other creative or visual/audio-visual material submitted via the Website (or other means) for us to review.
– Professional details, cover letters, CVs and manuscript synopses.
Job title, prior experience, references, CV and or other information relating to your personal professional employment history.
Personal interests, preferences, feedback and survey response(s).
Details of specific content and or pages you visit on our Website (including duration of visits), technical information including the Internet Protocol (IP) address used to connect your computer to the Internet, device(s) you use to access our Website, your geographical location, and other Group Company mailing lists you subscribe to.
HOW WE COLLECT PERSONAL DATA
We receive information including Personal Data about you in three ways: (i) you may provide us information; (ii) we may collect information about you in the course of your visiting our Website; and (iii) third parties may provide us information about you where you have given them consent to do so or they have another lawful basis to share this information with us.
WHY WE COLLECT AND HOW WE USE PERSONAL DATA
We can only use your Personal Data if we have a lawful basis to do so under data protection law. This means we will only use your personal data: (i) where we need to in relation to a contract we are entering into with you; (ii) where you have given us your consent for a particular use; or (iii) where we need to for purposes in our, or a third party's, legitimate interests. When relying on the 'legitimate interests' basis, we consider our interests and the potential impact on your rights and weigh this up. We will also use your Personal Data where we need to in order to comply with a legal obligation we are under. You can find out more about why we use your Personal Data below.
Information you give us.
This is information about you, including under any or all of the above Personal Data Categories, that you give us by filling in forms or submitting information on the Website or by entering competitions, promotions or completing surveys or corresponding with us by phone, email or otherwise.
- Where you submit Contact Information and have subscribed to a mailing list to receive a newsletter, updates or other information about our clients/Group Company businesses;
- Where you submit Employment Information in order to apply for a position with us and for us to review your application;
- Where you submit Submissions Information in order for us to review and assess a draft manuscript and/or other materials at our invitation and to inform you whether or not your submission has been accepted;
- Where you submit Contact Information and have entered a competition or other marketing initiative which requires such information in order the initiative to be operated.
Where you consent, we share Contact Information, Submission Information and/or Interests Information with other Group Companies for the purposes of Group Companies being able to contact you in relation to services/activities that we think you may be interested in based on your usage of our Website. If you wish to be removed from any Group Company mailing list that is used for marketing purposes, please email firstname.lastname@example.org or use the unsubscribe link in the marketing email.
Information we collect about you.
If you use our Website we understand that to mean that you consent to our use and placement of cookies for the purposes of collecting and processing Interests Information and Technical Information in the manner described below:
We use this analytics tool to monitor website traffic and which adverts you click on. Store for up to 2 Years.
Our website contains a cookie like piece of code from Facebook. This is so that we can show you adverts we think you will be interested in when you are using Facebook based on the information you see on our Website. Stored for up to 30 days.
Information we receive from third parties.
We may also receive and process Contact Information, Interest Information and Technical Information about you from other organisations/individuals such as book publishers, our clients, ticketing agents and theatres where you have made purchases or otherwise expressed an interest in the activities of our clients/our events/our products and have either consented to such transfer or we otherwise receive such Personal Data in order to fulfil an order/request.
We may receive information and Personal Data from Facebook from time to time in relation to the operation of the Facebook Pixel service described above, so we can show you relevant adverts for products or services offered by other Group Companies.
WHEN IS PERSONAL DATA SHARED WITH THIRD PARTIES
We may share Personal Data about you with the following service providers who we engage to process such Personal Data for the purposes described herein.
Website Performance Service Providers
Google Analytics; Amazon
Data Storage Providers
Mailing List Providers:
The Personal Data that we collect from you may be transferred to and stored at a destination outside the European Economic Area including but not limited to the USA. We will take all steps reasonably necessary and available to us to safeguard and ensure that your Personal Data is treated securely and in accordance with applicable laws, which may include having in place a contract with the recipient to ensure the security of your personal data in accordance with data protection laws or only transferring to US companies who have certified under Privacy Shield to keep your personal data secure.
We may also share Personal Data about you if we are required to do so in order to comply with any legal obligation or to protect our legal rights (or those of our clients).
We try to be as open as we reasonably can about the Personal Data that we process. If you would like specific information, just ask us at email@example.com.
Also note you can withdraw your consent to receive marketing messages at any time.
If you would like to exercise any of these rights, or otherwise have any questions about how we handle data, please contact us at firstname.lastname@example.org, with details of your request. In the case of subject access requests please ensure that you add “subject access request” into the subject line of your email.
In relation to subject access requests, we will respond as soon as possible but no longer than one month after such request is received, or longer where permitted by and applicable under law. Please note the rights above are not absolute and there may be circumstances where we are unable to comply with your request (either wholly or in part). In such cases we will explain why we cannot comply with the request. We may need to request specific information from you to help us confirm your identity and your right to access the information (or to exercise any of your other rights). This is an appropriate security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it.
We will store and process your Personal Data only for as long as is reasonably necessary for us to perform the services/activities we are undertaking and to comply with our legal obligations. Once data is anonymised we may hold it indefinitely, without further notice to you.
Please note that our Website may, from time to time, contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.
As you probably know, the transmission of information via the internet is not completely secure. Although we will do our best to protect your Personal Data, we cannot guarantee the security of your Personal Data once transferred to us; any transmission is at your own risk. Once we have received your Personal Data, we will use strict procedures and security features to try to prevent unauthorised access.
If you have complaints relating to our processing of your Personal Data, you should contact us in the first instance at email@example.com. You may also raise complaints with the Information Commissioner who is the statutory regulator.